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1. Used for all kinds of incidents, by all types of organizations, at all levels of government; applicable to small incidents/hazards as well as large and complex.
2. Used not only for emergencies, but also for planned events.
3. Enables a coordinated response among various jurisdictions and agencies.
4. Establishes common processes for incident-level planning and resource management.
5. Allows for the integration of resources (facilities, equipment, personnel) within a common organizational structure.
The first phase includes gathering, recording, analyzing, and displaying situation, resource, and incident-potential information in a manner that will facilitate:
An ICS-201 or other initial incident tracking resource, such as a status board or jurisdiction-specific forms, which are often used to capture initial incident command objectives, resource status, and immediate actions and may be used to provide an initial briefing for
additional command personnel
The ability to determine the resources committed and those that may be required, including Command and General Staff who may be needed to develop and implement an effective IAP
Increased situational awareness of the magnitude, complexity, and potential impact of the incident
This phase is the vertical leg of the Planning "P".
The third phase involves determining the tactical direction and the specific resources, reserves, and support requirements for implementing the selected strategies and tactics for the operational period (ICS-215, ICS-215A, ICS-202, ICS-203, ICS-204, ICS-205, ICS-206).
This phase in the Planning "P" includes a meeting of the Command and General Staff, with each position making a determination as to what they forecast, how they prioritize their resource needs, and how they will achieve specific objectives. This is the preparation for the Planning Meeting to finalize the IAP.
Purpose: The Activity Log (ICS-214) records details of notable activities at any ICS level, including single resources, equipment, task forces, etc. These logs should be kept at all times for providing basic incident activity documentation, and as a reference for any after-action report. In addition, this form can assist the Time Unit, Cost Unit, and Compensation and Claims Unit in providing accurate reports to other agencies after the incident to document reimbursement claims.
Preparation: An ICS-214 can be initiated and maintained by personnel in various ICS positions as needed or appropriate. Personnel should document how relevant incident activities are occurring and progressing, as well as any notable events or communication. The ICS-214 must be maintained by all supervisors.
Distribution: Completed ICS-214s are submitted to supervisors, who forward them to the Documentation Unit. All completed original forms must be given to the Documentation Unit, which maintains a file of all ICS-214s. It is recommended that individuals retain a copy for their own records.