Creating a Gmail group allows you to send emails to multiple people without adding each Google account or group member individually. Show
In this article, I’ll briefly explain what email groups are and show you how to use email groups in Gmail. However, the group email Gmail approach isn’t as picture-perfect as it seems — it’s a tiring process, and you can’t personalize emails or follow up effortlessly. That’s why I’ll also highlight a simpler, more powerful alternative for group mailing. This Article Contains:(Click on the links below to jump to specific sections)
Let’s dive in. What Are Email Groups?Note: This section is only for people unfamiliar with Gmail and Google Groups. Feel free to skip ahead to the walkthrough on using Gmail groups. An email group (contact group) is a collection of email accounts to which you send emails. When a group owner sends an email to an email group, all the email contacts in that group label will receive the same email. Creating groups in Gmail is one of the quickest ways to send multiple emails. But is a Gmail group different from a Google Group? A Google Group is basically a discussion group for multiple people with similar interests. Each
Google Group has a group email account and a single, shared inbox.
Unlike Google Groups, a Gmail group is only a Gmail distribution list — it’s a collection of email addresses. It doesn’t have a common group account ID, group type, or collaborative inbox. Go back to Contents Now that you know what email groups are, I’ll show you how to use them in Gmail: How to Use Email Groups in Gmail (Step-by-Step Guide)I’ll go over how you can:
Let’s get started with how to create a Gmail group: A. How to Create a Gmail GroupHere’s a step-by-step guide on how to create a group in Gmail to send mass emails: Step 1Log in to your Gmail account and click the Google Apps icon. From the drop-down list that appears, choose the Contacts option. This drop-down list contains a suite of apps (like Google Calendar and Google Doc) that you get when you sign up for a Google account or Google Workspace account (formerly known as G Suite). Alternatively, you can create Contact groups by visiting your Google Contacts page. If you’re creating group email Gmail lists on the Gmail app for Android or iPhone, click on the Contacts option from the app’s sidebar to create contact groups. Step 2Go through the Gmail contact list displayed on your screen. To form the group email Gmail list, choose the multiple contacts you want in your new group by clicking the checkbox on the left side of each contact. Step 3Now click on the Gmail labels icon to create a Gmail group with the bunch of email addresses you’ve selected. Step 4From the drop-down menu that pops up, click on the Create label option to name your Gmail distribution list using a new label. Step 5In the Create label pop-up window, you can customize the contact group label. Once you’ve added a name for your new label in the dialog box, click Save to create a Gmail group. If you want to create a new label or new group for your mass emails with another set of Gmail contacts, you can repeat this process. But ensure that when you use the Create label button, you create a new label for the distribution group to avoid confusing it with your other groups. Note: After you create a new group, the group name will be displayed under Labels in the left sidebar of your Google Contacts screen. The figure next to the group name indicates the number of members in that distribution group. Once you’ve created an email group for your account, you can instantly send the same outgoing email to every individual in the new contact list. B. How to Send Group Emails in GmailHere’s a step-by-step guide on how to send bulk emails to your group email Gmail list: Step 1Open Gmail and click the Compose button above the left sidebar (indicated by an arrow in the screenshot below). Step 2Type the group name in the To, CC, or BCC field of the new message. Note: When you press the enter key after typing the group’s name, you’ll be able to see the individual email ID of each group member. Step 3Compose your subject and new email message. Click Send to send the bulk email. But what if you need to add another email account to an existing Gmail group? C. How to Add Contacts to a Gmail GroupHere are the steps on how to add multiple contacts to a Gmail email group: Step 1Open the Google Contacts page and select contacts from your Gmail contact list that you want to add to an existing group. Step 2From the Manage labels drop-down list, choose the existing group you want to add the new contact to. Step 3Click Apply in the drop-down list that appears. The selected contacts will now be added to the existing contacts list in your email group. Okay, but what if you want to remove an email account (contact) from existing Gmail labels? D. How to Delete Contacts from a Gmail GroupFollow my step-by-step guide on how to delete Gmail contacts from an existing group: Step 1Open your Google Contacts page and open the Contacts option (or My Contacts for email users with older Gmail versions) from the sidebar. Then, select contacts you want to remove from your email group. Step 2Click on the label icon, and from the Manage labels drop-down menu that appears, choose the label name (name of the group) from which you want to remove the contacts receiving mass emails. Now, this is where it can get tricky. When you added a new contact to a group, you had to checkmark the Gmail labels you wanted. However, that process is reversed when removing contacts from the group email address list. After you select contacts, you’ll have to uncheck the label name of the label from which you want them removed (in the Manage labels menu). Step 3Click Apply in the drop-down menu. The selected contacts will be deleted from that email group immediately. Go back to Contents While Gmail email groups let you reach out to multiple recipients, it has significant drawbacks. 3 Problems with Using Gmail Email GroupsHere are three problems that make Gmail email groups unideal for group and bulk emailing: 1. It’s a Manual Process That’s Tiring and Error-ProneWhile you can easily send group emails in Gmail, creating a bulk email group is still tedious and time-consuming. Do you really want to wade through hundreds of email IDs to find the ones you want? With this manual approach, you’ll probably overlook an email ID or mistakenly add someone as a group member. 2. Follow-Ups Are DifficultLet’s say you have an email group with many members. You’ve sent an email to the group, but for some reason, multiple people in the group didn’t respond. What do you do now? But remember, as you’ve sent the email to a group, you can’t simply click Reply to remind a specific member to respond. Doing so will send the same email follow-up to everyone in the same group — even those who did reply to your mail. As a result, you’ll have to painstakingly draft a follow-up email for each email address and send multiple emails manually. And that’s not an ideal scenario when you have tons of follow-ups to send. 3. Lack of Personalization: Can’t Add Individual NamesGmail can’t automatically add personalization variables like contact information, a person’s name, or their company’s name to your group emails. You can only compose a generic message for all the members of your email group. Why does that matter? Every member of your email group will receive the same generic message that might not address their individual concerns and needs. This could ruin your chances of making a connection, and your mail might even end up in their spam folder. Think about it.
Go back to Contents A Better Approach: How GMass Helps You with Email GroupsWhile Gmail is still a convenient tool, it has some drawbacks in
sending mass emails to the same group. All you need is a powerful Gmail extension like GMass to cover all your email needs and change your entire outlook on group emailing! What Is GMass?GMass is a powerful mass email tool that works entirely inside Gmail. Its advanced outreach capabilities have made it a popular emailing tool used by employees in major companies like Google, Twitter, LinkedIn, and Uber. GMass can also be used by individuals, solopreneurs, and groups like schools and churches to send bulk emails from their email account to a target audience. But how does GMass help with group emailing? How to Build an Email Group in GMassGMass gives you two simple ways to quickly build and use an email distribution list in Gmail:
A. How to Build an Email Group Using GMass’ Build Email List FeatureWith GMass’ powerful Build Email List feature, you can easily find the right people and add their IDs to your Gmail mailing list. Here’s how to use the Build Email List feature for your email campaign in four simple steps: 1. Log in to your Gmail account and perform a Gmail search. For example, if you want to create group emails for a book club, run a Gmail search for “book club.” Now all the emails having that term will pop up in your Gmail inbox. 2. Click the Build Email List button (red magnifying glass). 3. A Gmail Compose window pops up with the required email IDs in the To address field. 4. Compose your new email and hit the GMass send button. Don’t worry about manually saving this collection of email IDs for your email campaign. The same group is automatically saved the moment you create it. B. How to Build an Email Group Using Google ContactsYou can also use Google’s Contacts app to add multiple recipients to your GMass email campaigns instantly: 1. Click on the Google Apps icon on the top-right corner of your Gmail inbox, and click on Contacts under the dropdown menu. 2. From the Google Contacts screen, select all the contacts you want to add as recipients and click the email icon. 3. A Compose window with the selected list of contacts (email addresses of people) in the To field appears. 4. Compose your new email message and click on GMass to send your email. After you’ve done this, your Gmail mailing list (group) from the Contacts app will be saved in your inbox. To send emails to these multiple contacts in the future, simply launch the Gmail Compose window. Then, select your saved mailing list by clicking on the Connect to an email list or past campaign button next to the Bcc field button. Lastly, compose your email message and click the GMass button. Do you keep your contacts list on a spreadsheet, such as an Excel CSV file or Google Sheet? Read my detailed guide on how to build an email group in GMass using a CSV file. But wait, I’m sure you have some questions:
With GMass, you don’t have to worry about any of that. GMass automatically saves the email distribution list the moment you create it. Once you create a Gmail mailing list, it’ll show up in your Gmail inbox, and you can instantly add it to every email you send. This way, you can quickly send emails to the same mailing list anytime you want. Need more reasons to start using GMass? Why You Should Use GMass to Send EmailsHere are seven more reasons why you should use GMass to send your emails:
To start using GMass for free, simply download the Chrome extension and sign up using your Gmail account. Go back to Contents Final ThoughtsCreating and sending a group email in Gmail can be a tiring and error-prone process. Fortunately, with a robust email tool like GMass, you wouldn’t need to worry about any of this. With GMass’ advanced personalization, easy scheduling, automated follow-ups, and an add-on for the Gmail app on Android, you’ll have everything you need to create custom group emails and use them effectively. Why not try GMass today and send group emails the easy way? See why GMass has 200k+ users and 6,500+ 5-star reviews Email marketing. Cold email. Mail merge.
Avoid the spam folder. Easy to learn and use. All inside Gmail. TRY GMASS FOR FREE Ajay is the founder of GMass and has been developing email sending software for 20 years. Love what you're reading? Get the latest email strategy and tips & stay in touch. How do you send an email from a group email?Email a contact group from Contacts:. On the left, select a contact group and check the box next to a contact to select them.. To select all the contacts in the group, check the Select all box at the top.. Click Email. and compose a message.. Click Send.. Can you use Google Groups as an email?You can use Google Groups to: Email everyone in a group with a single email address. Create a group. Meet people with similar hobbies, interests, or backgrounds.
Can we send mail from a group email ID?You can very easily create an external address and allow members of the group to receive and send messages. This can be achieved by associating your Google Mail account with the group. You can also very easily send messages right from the group from the group's address.
How do I send an email to a group of recipients?You can send a mass email to more than one recipient using the BCC feature. Click the compose box, after composing your message, click on BCC and add all your recipients. This will send the emails to the recipients keeping email addresses hidden from each other.
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