How to organize docs in google docs

With over a billion users, Google Drive is one of the most ubiquitous work resources in the world. But while Google Drive is great for creating documents, it’s not exactly easy to keep them organized. This guide will show you how to find and organize your Google Drive docs like a pro.

Organizing files & folders in Google Drive:

• How to make a copy
• How to change file or folder location
• How to share files & folders
• How to transfer ownership
• How to organize Google Drive by project (via Workona)
• How to archive

Finding your work in Google Drive:

• How to find recent, starred, or shared files
• How to identify file size to find large files
• How to find duplicate files
• How to find Google Drive files & folders from your current tab (via Workona)

Files can really start to pile up in Google Drive. That’s why it’s important to utilize the only organizational tool offered: folders. You can create general folders, and then create more folders within them.

Unfortunately, this method requires a lot of rearranging as time goes on. A cleaner solution is using an app like Workona to organize your Google Drive documents by project.

Try Workona Now

Use the right-click menu on a file or folder to:

• Make a copy of a file: When right-clicking on a file, you will see an option to copy the file.
• Make a copy of a folder: Currently, there's no way to easily copy a folder. You will need to manually create a duplicate by creating a new folder and then copying files from the old folder.

• Change the location of a file or folder: Both files and folders can be moved in Google Drive. Files can be moved between folders by right-clicking and selecting Move. You can use the same action to change the location of a folder.

• Share a file or folder: To share files and folders in Google Drive, right-click and select Share. Then enter the email address of anyone you want to share with. Or, instead of adding collaborators one by one, you can simply use the Get Link option that pops up when you select Share. This is helpful when you want to share Google Drive files or folders with a large group of people.

• Unshare or transfer ownership of a file or folder: Right-click and select Share. You’ll see the collaborators listed, along with their permission level (Editor, Viewer, and so on). Click the drop-down arrow for each collaborator and select either Remove (to unshare the file or folder) or Make owner (to transfer ownership).

How to organize Google Drive with Workona

The downside to Google Drive is that pretty soon, you have folders within folders within folders. This gets messy when you’re dealing with files and folders across many different contexts. That’s why we recommend using Workona alongside Drive.

Workona lets you organize all your work for a project in one place. All the docs, links, & files for a project are contained within one workspace, so you don’t need to search across scattered folders and files in Google Drive.

You can integrate Workona with Google Drive to get instant access to your work and quickly add the docs you're looking for.

How to archive Google Drive files via Workona

If you're wondering how to archive in Google Drive, unfortunately there's no official way to do it via Google. However, if you add your Google Drive work to Workona, it's easy to archive it there.

Once you have your files and folders organized, there are a few tricks you should know in order to find what you're looking for.

The simplest way to find your Google Drive files and folders is to use the search function. Simply type in the name of the file or folder you’re looking for, and it should appear.

Tip:

Add Workona to your browser so you can instantly search for Google Drive files from any tab, including the new tab. Try it now →

• How to find recent files and folders: If you’re looking to quickly find a recent file, Drive menu has a section specifically for your most recent files.
• How to find starred files in Google Drive: You can favorite files by using Drive’s star system, which also has its own section. This is useful for marking high-priority files.
• How to find shared or public files: Any files that you’ve shared can be found in the Shared section, organized by who the file is shared with. You can easily unshare by right-clicking the file, selecting Share, and then clicking the drop-down arrow for a collaborator and selecting Remove.

• How to clear up memory by deleting large file sizes in Google Drive: If you need to create more storage space for files, you can identify large files using these steps:

  How do I organize my Google Docs better?

  Organizing your files.

  From Google Drive, click the New button, then select Folder from the drop-down menu..

  A dialog box will appear. Enter a name for your folder, then click Create..

  Your folder will appear on the left below My Drive. You may need to click the drop-down arrow to see your folders..

  Can you sort Google Docs in folders?

  You can make folders in Google Docs to help organize your documents. You can also make a new Google Doc inside of a folder, so it's sorted automatically.

  How do I manage Google Docs?

  To edit a document:.

  On your computer, open a document in Google Docs..

  To select a word, double-click it or use your cursor to select the text you want to change..

  Start editing..

  To undo or redo an action, at the top, click Undo. or Redo. ..