How to make a shared calendar on google calendar

There are many reasons why people want to share a Google calendar. Here at Android Authority, for example, we all use the same calendar to check upcoming events, see who is on vacation, etc. Families can share one calendar with all doctor appointments, trips, gatherings, and other events in one place.

You’ve come to the right place if you don’t know how to share a Google calendar. The process is so simple even your grandma could do it. It takes a few clicks and a couple of minutes of your time. Do you want to know how to share a Google calendar? You’ll find everything you need to know below.

Related: How to set up and use Google Calendar the right way

QUICK ANSWER

You can share a Google calendar by accessing the Google Calendar website, and hovering your mouse over the calendar you want to share, which is in the left column under My calendars. Now click on the three-dot menu button and select Settings and sharing. Go to the Access permissions for events section. Make sure to toggle on Make available to public and click on  Get shareable link, then click on Copy link. Share the link with whoever you want.

You'll also see a section right below, named Share with specific people. This option allows you to share with specific people. Select Add people and add the person's email. Define the user's permissions. Hit Send.

JUMP TO KEY SECTIONS

How to Share a Google calendar by making it public

Edgar Cervantes / Android Authority

First things first: you can only share your Google calendar from a computer (or web browser in desktop mode). The Android and iOS apps still don’t support this feature. It’s a bit of an oversight and something that hopefully eventually changes. For now, there’s no real way around this.

To get started, visit the Google Calendar website and locate the My calendars section on the left side of the interface. Hover the mouse over the calendar you want to share, click the three-dot menu button, and select Settings and sharing.

First, you must allow anyone with a link to see your calendar. This likely isn’t the best option for most people, as the calendar can also pop up when people Google your name. If that doesn’t scare you off, you can enable this by checking the Make available to public box under the Access permissions for events section. Then select Get shareable link, hit Copy link, and send it to whoever you’d like.

Step-by-step instructions:

1. Visit calendar.google.com.
2. Locate the My calendars section on the left side of the interface and hover the mouse over the calendar you want to share.
3. Click the three-dot menu button.
4. Hit Settings and sharing.
5. Go to the section that reads Access permissions for events.
6. Checkmark the Make available to public option.
7. Select Get shareable link.
8. Hit Copy link, and send it to whoever you’d like.

How to Share a Google calendar with specific people

The second option is the one that makes the most sense to the majority of users. It lets you share your calendar with specific people. Go to the same Settings page. Under the Share with specific people section, click on Add people, type in the email addresses of the people you want to share your calendar with, and define their Permissions (see only, edit…). Hit Send. Google will then automatically add your calendar to their accounts, which they’ll be able to access from the Other calendars section.

Step-by-step instructions:

1. Visit calendar.google.com.
2. Locate the My calendars section on the left side of the interface and hover the mouse over the calendar you want to share.
3. Click the three-dot menu button.
4. Hit Settings and sharing.
5. Go to the section that reads Share with specific people.
6. Select Add people.
7. Type the email address in.
8. Define the user’s Permissions.
9. Hit Send.

Can I unshare a Google calendar?

You can always make your calendar private again by unsharing it. To do so, delete the email addresses under the Share with specific people or uncheck the Make available to public box.

Can other users edit my calendars?

Only if you shared the calendar using their email and gave them editing permissions. If you want to make sure a calendar isn’t disturbed or changed by others, you can add a new Google calendar either to share or for private use.

Can I remove a Google calendar that was shared with me?

Yes. To unsubscribe from a Google calendar, hover your mouse over it, click on the X, and select Remove calendar.

Google Calendar lets you share calendars with others so that you can easily see what everyone’s doing and plan accordingly.

If you are organizing a trip with your friends or family, it can be hard to find the right time that fits everyone’s schedule. Sharing your calendar with everyone can help you see when they are available and when they are busy so that you can plan your trip accordingly. With Google Calendar, you can share your events and schedules with specific people, your organization, or everyone.

Google Calendar is a great time-managing and scheduling tool that can be used to keep track of important events, holidays, doctor’s appointments, work meetings, vocations with friends, and much more. Google calendar allows you to schedule events, add event locations, set reminders, as well as share your schedules with anyone you like. Let us see how to create and share your Google Calendar with others.

Sharing Google Calendar

Shared Calendar makes scheduling meetings, events, and get-togethers easy and seamless. Please note that you can only create and share calendars from a computer or mobile browser (Desktop mode) as the Android and iOS apps do not support this feature yet.

To share a calendar with someone (friend, family, or colleague), you need to follow three steps. First, you will need to create a calendar or have an existing calendar; second, send invitations to people; third, they will have to accept that invitation to use your calendar.

Create New Google Calendar

If you don’t have a calendar that you want to share, you need to create one on Google Calendar. You can also create different types of calendars for different purposes (for work, family events, vacations, friends’ get-togethers, etc.). Follow these steps to create a new calendar on Google Calendar:

First, go to calendar.google.com in your browser or mobile browser in desktop mode. Alternatively, you can also click the Google Apps icon (9 dots icon) on any of your Google pages or Google apps page and select ‘Calendar’. Then, log in to your Google account, if you haven’t already.

Then, click the ‘+ Add people’ button to add the people you want to share with.

In the Share with a specific people dialog box that pops up, type the name and email of the person you want to share the calendar with. If you have that person in your contacts, you can choose them from the suggestion or you need to enter their email address and add it to the share list.

Add as many people as you want to the list. Then, click the ‘Permission’ drop-down menu to manage access to the shared calendar.

This will open a small window over the calendar where you can add the title and details of your event. You can also click on an existing event or task to edit it.

Then, add a title to the event and choose the event’s time and date with the options below.

After that, add guests and specify the permissions by clicking the down arrow button.

You can also add Video conferencing to the event using the ‘Add Google Meet video conferencing’ button. Then, make sure that you select the shared calendar next to the calendar icon. Click on the drop-down menu that shows the calendar currently selected, and then the shared calendar you want to add your event to.

Include other details of the event such as location, description, and notifications as well as change visibility and privacy settings of the event. By default, the event uses the sharing settings of the selected calendar. 

To change the visibility, click the ‘Default visibility’ and choose ‘Public’ or ‘Private’. When you choose ‘Public’, anyone can see this event’s details, including the description and names of attachments. But if you select ‘Private’, the event’s details can’t be seen by others unless they have at least the ‘Make changes to events’ permission for this calendar.

After adding all the necessary details, click ‘Save’. 

In case you have added guests to the event, you will be prompted to send invitations to the guests. Click ‘Send’ to invites and save the event or click ‘Do not send’ to save without sending the invites.

Now you, and everyone else who has access to the calendar, will see the event on your shared calendar.

Remove a Shared Google Calendar

There are two ways to remove a shared calendar: you can either unsubscribe from the calendar or delete it. By unsubscribing from a shared calendar, you will no longer be able to access it but it will still be available to other shared users. If you delete a shared calendar, no one will be able to use it anymore.

To unsubscribe from a shared calendar, go to the specific calendar settings, scroll down to the bottom of the page (Remove calendar section) and click on the ‘Unsubscribe’ button. Alternatively, you can also click the ‘X’ icon next to the calendar name under My calendars.

To permanently delete a shared calendar, click the ‘Delete’ button.

That’s it. Now that you know how to make and manage a shared Google calendar, you can use it to enhance your productivity.

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